Whether you are a small office of just a few employees or a large multi-national corporation, your print costs can be high. A well-managed printing solution can help you reduce these costs and improve your document security and environmental sustainability. Copier King offers managed print services sussex for companies of all sizes. Our team is here to assess your current print environment and help you optimize it. We can provide you with a comprehensive printed assessment that will give you a better understanding of your document output needs, as well as how to reduce the amount of waste generated by your organisation.
A comprehensive MPS programme will include all costs associated with your printers, including hardware, maintenance, supplies, repair and break/fix. You will usually pay a fixed monthly fee based on the number of black-and-white and color prints you need. This method helps you avoid surprises in your printer costs, and is often cheaper than a cost-per-print model that counts each individual device.
When comparing the price of an MPS program to the cost of maintaining your printer fleet on your own, you should consider all hidden costs that are eliminated. These are costs that you may not realise you incur, such as the cost of printing paper, replacing toner and repairing faulty equipment. An effective MPS provider should be able to provide you with a detailed print analysis and give you a clear-cut estimate of the total cost of ownership over a specific period of time, usually presented as a single monthly bill.
An MPS contract also typically includes a cloud-based monitoring system that connects all your devices to ensure just-in-time delivery of replacement toner and prevents costly stockpiling of unused equipment. It will also allow you to track the usage of each device by user, which can help you control your printing expenditure. Some providers can even offer remote printing capabilities, allowing users to print from their own devices at any location, which is particularly useful for those who work remotely.
Many organisations forget that their printers are a common entry point for cyber attacks and can be used to steal sensitive information or send documents outside of the organisation. An organisation-wide print assessment that comes with a Managed Print Service should identify these risks and recommend an action plan to mitigate them. This might involve implementing printer sign-in procedures to minimise documents being stolen from output trays, or installing multifunctional printers that can automatically wipe hard drives on a failure.
A good MPS program should also help you reduce the amount of paper you use, which will have a positive impact on your organisation’s environmental footprint. An MPS provider will be able to supply you with monitoring systems that track your print consumption and can advise on ways to reduce this, such as introducing rules that encourage employees to digitally share smaller documents instead of printing them. Reducing your paper consumption is a great way to show that your business is a responsible corporate citizen and it can be reported on as part of your Corporate Social Responsibility (CSR) strategy.